Privacy Policy

We will give your data the same attention, care and respect we give you when you attend our conference.

We promise to collect, use and store your personal data in a safe and secure way.
We promise to only use your personal data for the specific purposes stated.
We promise to keep you informed about how we use your information and who we give it to.
This page has been updated the 15th of May 2025.

Privacy Notice

This privacy notice tells you what to expect when Öredev AB collects personal information about you when you use the oredev.org website and associated sales platform. Öredev AB is committed to protecting your personal information when you use Öredev AB services. Whenever you provide such information, we will only use your information in line with all applicable data protection laws, including the General Data Protection Regulation (GDPR). Your information will be kept in a secure environment and access to it will be restricted according to the 'need to know' principle.

What information will we collect about you?

We collect personal data we use for contractual obligation upon registration. For those of you that are or have been clients of ours, we would like to inform you that if you do NOT wish to keep this data in our database, please contact us and we assure you that we'll delete them within a time frame specified by the relevant laws.

Öredev AB collects information about how you use oredev.org via our website and the device(s) that you use to access the service. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer or other network device on the internet. For more information, see our section on 'cookies' below.

How will Øredev AB use the information it collects about me?

Registration, to send you the invoice, print a badge and send you info related to the event.

The lawful justification for sending marketing communications about Öredev AB events and services to you is that you have given clear consent for your personal data to be used for this specific purpose. You are always in control of your data. You can opt in or out of receiving marketing communications during the registration process for the Øredev Email Newsletter. You can also unsubscribe from Öredev marketing communications by clicking 'Unsubscribe' on the footer of a Øredev marketing email.

Your information will be handled and used by our trusted suppliers. In the list below you can find their privacy and data protection policies.

Printhuset : Printing house, they receive a list containing your name, surname, company and days of attendance to the conference, i.e. all the information needed to print your badge.
Trippus: Registration and invoicing system, we send them the information you agree to leave upon registration.
Top Visible AB: Our trusted communication agency, we send them the information you agree to leave upon registration.
Billecta: Invoicing system.
PayEx: Credit Card payment system.
Mailchimp: We use Mailchimp Pro to send our newsletter. They store Email addresses of our participants/customers
Speaker.Travel: We use Speaker.Travel to book the travel for our speakers. Speaker.Travel receive the info the speakers are agreeing to leave.
Malmö Arena Hotel: When you purchase tickets that include hotel accommodation through our website, we need to share certain personal information with the hotel to facilitate your booking. The hotel receiving your information are also expected to handle it responsibly and in compliance with their own privacy policies.
Sessionize: We use Sessionize for our Call for Papers.

We will keep your information within Öredev AB and our trusted third parties except where disclosure is required by law, for example to government bodies and law enforcement agencies.

Electronic badges and lead scanning

We use badge scanning technology at our events for security reasons and to help improve your experience and network effectively with our delegates and exhibitors. Everyone attending Øredev requires an official, printed badge. The information displayed will be provided by you during registration.

You'll need to allow us to scan your badge to gain entry on to the exhibition floor and other restricted areas. All other badge scanning is optional. You do not have to let anyone else scan your badge. If you allow an exhibitor to scan your badge, you're giving them a copy of some of your registration information: your name, email, phone number, company and job title, just as if you were handing them a business card.

The exhibitor may use this information to contact you after the event or for other purposes that you agree with them. The exhibitor's use of your information in this situation is subject to your direct relationship with the exhibitor and their own privacy policies.

We use Trippus as a supplier for badges and lead scanning services. They'll process your information for us, and for the exhibitors that you authorise to access your information when they scan your badge. Trippus' Privacy policy.

Photography and Video

Attending Øredev, you consent to us using photographs and/or video recordings including images of you both internally and externally to promote the conference. These images could be used in print and digital media formats including print publications, websites, e-marketing, posters banners, advertising, film, and social media.

You understand that images on websites can be viewed throughout the world and not just in Sweden and that some overseas countries may not provide the same level of protection to the rights of individuals as EU legislation provides. Some images or recordings may be kept permanently once they are published and be kept as an archive of Øredev's history.

How long will Øredev AB keep my information?

Your personal details from your registration will be retained for a period of three years.

Your personal details for marketing communications are retained until such a time as you tell us that you no longer wish to receive marketing messages. We will keep this information about you until you tell us otherwise.

What rights do I have over my personal data?

Under the GDPR, you have the right to:

Access your personal data by making a subject access request.
Rectification, erasure or restriction of your information where this is justified.
Object to the processing of your information where this is justified.
Data portability.

Privacy and Cookies

Cookies are small text files which are stored on your computer when you visit certain web pages. Some of the cookies we use are necessary for some parts of our website to work whilst other cookies are used to provide tailored advertising—These cookies are used by trusted third parties to deliver adverts more relevant to you and your interests.

We use Google Analytics to track user behaviour and marketing results on our webpage. Your IP-adress is anonymised before it gets registered on googles servers. The cookies track what you do on our webpage and if you have been there before. We never connect the data to any personally identifiable information.

But it is definitely not all about marketing at Öredev AB. We use cookies to understand how our sites are used which helps us improve your overall online experience. They also allow some functionality, like making your personal schedule or not having a dialog pop up every time you visit us.

We can see what you are interested in. It helps us achieve our vision—building a conference you will like to attend. It also helps us determine which speakers should be placed in the biggest rooms during the conference.

Oredev AI policy

Tech with intention. People at the center.
Øredev is a space where technology meets humanity — with curiosity, creativity, and care. As artificial intelligence evolves, we see it not as a replacement for human insight, but as a tool to support meaningful experiences, critical thinking, and inclusive progress.

How we use AI
At Øredev, AI plays a limited, transparent role in supporting our operations and communications:

On our website: AI tools may assist with things like content drafting, translations, and accessibility. All content is reviewed by our team to ensure quality, tone, and truth.
Attendee experience: AI may be used for automated ticketing support or personalized interactions — always with your consent and your privacy protected.
Your data: We do not use attendee or speaker data to train AI models. Øredev complies fully with GDPR and puts people's privacy first.

Speaker & Contributor Guidelines
We welcome the use of AI in talks, art, and materials — as long as it aligns with our values of openness, integrity, and originality. If AI has contributed to your work:

Disclose it. Transparency builds trust.
Own it. You are responsible for the material you present, regardless of its source.
Challenge it. Øredev is a space to explore — not blindly endorse — the tools shaping our world.

We do not tolerate the use of AI for deception, plagiarism, or manipulation. When in doubt, ask us.

Our stance on AI
AI is here—and so is our responsibility to question, shape, and steward its future. At Øredev, we support:

Ethical, inclusive, and transparent AI development.
Diverse voices in AI conversations, especially those often underrepresented.
A critical, hopeful approach that blends tech-savviness with human empathy.

Let's build a future where innovation amplifies connection, not replaces it.
Questions or feedback? Contact us

Changes to this privacy notice

We will keep this privacy notice under regular review and we will place any updates here. At the start of this privacy notice, we will tell you when it was last updated.

Contact us! If you have questions or ideas.... Or just to say Hello!

Love and Peace,
The Ø Team.